RESOLUTION NO. , SERIES 2026
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A RESOLUTION AMENDING THE LOUISVILLE METRO COUNCIL POLICIES AND PROCEDURES, SECTIONS 3.1.A. AND 3.1.B., REGARDING SUBMISSION OF APPROPRIATION REQUESTS AFTER THE EVENT OR PROJECT HAS OCCURRED.
BODY
SPONSORED BY: COUNCIL MEMBER JOSEPH
WHEREAS, the Louisville Metro Council (“Council”) adopted the Metro Council Policies and Procedures (“Policies and Procedures”) on March 17, 2003; and
WHEREAS, Council has amended the Policies and Procedures several times with the last revision being made on August 13, 2026; and
WHEREAS, the Council wants to amend its policies and procedures to outline the requirements of filing Neighborhood Development Fund (“NDF”) legislation after an event or project has occurred.
NOW, THEREFORE, BE IT RESOLVED BY THE LEGISLATIVE COUNCIL OF THE LOUISVILLE/JEFFERSON COUNTY METRO GOVERNMENT (“COUNCIL”) AS FOLLOWS:
Section I: The Council hereby amends Section 3.1.A. of its Policies and Procedures manual as follows:
3.1.A Guidelines to Expend Funds from NDF
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Upon receipt of a complete NDF Application, W-9 Form, and other required supporting documents, the Council District completes the NDF Not-for-Profit Transmittal and Approval Form, finalizes the NDF Checklist, prints the current Kentucky Secretary of State nonprofit’s Good Standing status, and processes the request through the Legislative Management System based on current procedures. The original signed hard copy of the application packet is hand delivered to the Council Clerk’s Office.
NDF requests must be submitted by the primary sponsor to the Clerk’s office in sufficient time to be considered by the Appropriations Committee and the full Council (if applicable) before the event/activity unless the funding is for an emergency. Examples of emergencies include, but are not limited to, replacement of a refrigerator for a non-profit after failure to prevent food loss, or repair of an HVAC unit. Failure of the primary sponsor to timely file completed paperwork will not normally constitute an emergency.
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Section II: The Council hereby amends Section 3.1.B. of its Policies and Procedures manual as follows:
3.1.B. Eligible Non-Profit Organization Grant Requirements
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Organizations expending funds prior to the execution of the grant agreement do so at their own risk. Louisville Metro is not liable for NDF related expenses incurred until the grant agreement is executed unless the application specifically requests reimbursements; however, reimbursement should must not be made for expenditures prior to the NDF Application date absent demonstration of an emergency by the primary sponsor.
NDF requests to appropriate funds to Metro/Agencies to cover Metro expenses for a district event/activity or a non-profit organization’s event/activity, activity or project must contain adequate documentation from the district office or non-profit organization describing the event/activity and Metro services being funded.
NDF requests must be submitted to the Clerk’s office in sufficient time to be considered by the Appropriations Committee and the full Council (if applicable) before the event/activity unless the funding is for an emergency. , activity or project. NDF requests must also contain evidence of the non-profit’s request to fund the expenses prior to the event, activity or project or If there is an emergency, the request must include documentation to demonstrate the an emergency by the primary sponsor as to the reason(s) for payment after the event, activity or project has occurred or been completed.
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SECTION III: This Resolution shall take effect upon its passage and approval.
_______________________________ _____________________________
Sonya Harward Brent Ackerson
Metro Council Clerk President of the Council
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Approval Date
APPROVED AS TO FORM:
Michael J. O’Connell
Jefferson County Attorney
By: _________________________
R-153-26 Amend MC Policies and Procedures - NDFs after an event- MHH 11-6-26